{"id":5325,"date":"2025-08-06T16:06:17","date_gmt":"2025-08-06T16:06:17","guid":{"rendered":"https:\/\/railtravels.org\/?p=5325"},"modified":"2025-08-06T16:06:17","modified_gmt":"2025-08-06T16:06:17","slug":"new-pass-rules-for-railway-employees-2019","status":"publish","type":"post","link":"https:\/\/www.reilsolar.com\/train\/new-pass-rules-for-railway-employees-2019\/","title":{"rendered":"New Pass Rules for Railway Employees 2025"},"content":{"rendered":"
\n

New Pass Rules for Railway Employees 2025<\/strong><\/h2>\n

Railway Pass Rules 2025<\/strong><\/h3>\n

What is railway pass?<\/strong><\/h3>\n

Rail Pass is a pass that covers the cost of train travel over a period or period of time. The first rail pass was issued in March 1959 as a Ural Pass. Because of its success, numerous other passes have been issued by various railway companies around the world.<\/p>\n\n\n\n
Also Read : Indian Railway Pass Rules 2025<\/a><\/strong><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

What is duty pass?<\/strong><\/h3>\n

Railway Reservation Duty Pass Allocation is for Railway employees on duty. All railway employees who have to travel by train to perform their duties have a duty pass so they can board the trains. Against Duty Pass they can book all trains on Rajdhani trains too. This pass is issued before the actual travel date of the employees to perform duty under Indian Railway Rules throughout India. Sometimes these passes have a limited duration in which they must travel by train.<\/p>\n

What is railway PTO?<\/strong><\/h3>\n

Officer or authority competent to issue and sign a Pass or PTO. \u2013 A pass or PTO may be issued by such officer or authority and may be signed by such officer as the Central Government (Ministry, of Railways) may from time to time specify:<\/p>\n

Provided that until such authorities or officers are specified, the Pass or PTO shall be signed and issued in accordance with the instructions\/orders issued by the Central Government in the Ministry of Railways and in force at the commencement of these Rules.<\/p>\n

Indian Railway Pass Rules 7th Pay Commission<\/strong><\/h2>\n

Revised travel entitlements On Duty Passes, Privilege Passes and Post Retirement Complimentary Passes (PRCP)<\/strong><\/h3>\n

GOVERNMENT OF INDIA<\/strong>
\nMINISTRY OF RAILWAYS<\/strong>
\n(RAILWAY BOARD)<\/strong><\/p>\n

No.2025\/TG-I\/20\/Misc.\/I<\/p>\n

New Delhi, dated 18.02.2025<\/p>\n

Principal Chief Commercial Managers
\nA11 Zonal Railways<\/p>\n

General Matiager\/PRS,
\nCRIS, Chanakyapuri,
\nNew Delhi.<\/p>\n

(Commercial Circular No. 09 of 2025)<\/p>\n

Sub; Revised travel entitlements On Duty Passes, Privilege Passes and Post Retirement Complimentary Passes (PRCP).<\/strong><\/p>\n

Please find enclosed a copy of Establishment Directorate of this office instruction No.E(W)2025\/PS5-l\/8 (RBE No. 16\/2025) dated 31.01.2025 regarding Revised travel entitlements on Duty Passes, Privilege Passes and Post Retirement Complimentary Passes (PRCP) for information and further necessary action.<\/p>\n

Encl; As above.<\/p>\n

sd\/-
\n(Sanjay Manocha)<\/strong>
\nJoint Director Passenger Marketing <\/strong>
\nRailway Board<\/strong><\/p>\n

RBE No. 16 \/2025<\/p>\n

(GOVERNMENT OF INDIA)<\/strong>
\nMINISTRY OF RAILWAYS<\/strong>
\n(RAILWAY BOARD)<\/strong><\/p>\n

No. E(W)2016\/PS5-1\/8<\/p>\n

New Delhi, dated 31.01.2025<\/p>\n

The General Managers (P)
\nAll Zonal Railways & Productions Units.<\/p>\n

Sub: Revised travel entitlements on Duty Passes, Privilege Passes and Post Retirement Complimentary Passes (PRCP).<\/strong><\/p>\n

Consequent to implementation of i 11 CPC\u2019s recommendations and notification of Railway Services (Revised Pay) Rules \u2013 2025 (RSPR) w.e.f. 01.01.2025, the matter regarding linking of travel entitlements on Duty Passes, Privilege Passes\/PTOs and PRCP with the \u2018Pay Level in Pay Matrix\u2019 (PLPM) has been examined in consultation with Commercial and Finance Dtes. The Competent Authority has accorded his approval for. the revised travel entitlements on status (i.e. Gazetted\/Non-gazetted) cum PLPM basis as indicated in Annexure-I (for Duty
\nPass) and Annexure-II (for Privilege Pass\/PRCP).<\/p>\n

2. In all other respects, the extant provisions of Railway Servants (Pass) Rules, 1986 (Second Edition-1993) will continue to apply.<\/p>\n

3. The revised travel entitlements would take effect from 01.01.2025.<\/p>\n

Accordingly, PRCP\/Widow Pass travel entitlement of the railway servants retired\/deceased in the interregnum shall be re-fixed by the Pass Issuing Authorities.<\/p>\n

4. This issues with the concurrence of the Finance Directorate of Ministry of Railways.<\/p>\n

5. Hindi version will follow.<\/p>\n

Encl: Annexures I & II.<\/strong><\/a><\/p>\n

sd\/-
\n(V. Muralidliaran)<\/strong>
\nDy. Director Estt. (Welfare)-I<\/strong>
\nRailway Board<\/strong><\/p>\n

Source: http:\/\/www.indianrailways.gov.in<\/p>\n

Here are the key new rules and updates introduced in 2025 for railway employee travel passes<\/strong>:<\/p>\n

\n

1. Transition to Digital Pass Issuance via HRMS (e\u2011Pass)<\/h2>\n
    \n
  • Starting January 1, 2025<\/strong>, physical passes are being phased out in favor of the HRMS-based E-Pass \/ PTO module<\/strong>, which enables:\n
      \n
    • Online pass applications<\/li>\n
    • Instant approvals via OTP<\/li>\n
    • Seamless IRCTC integration for booking tickets<\/li>\n
    • Auto-verification of family and entitlement data<\/li>\n<\/ul>\n<\/li>\n
    • Due to technical glitches (e.g., OTP generation, incomplete data entry), physical passes remain available only in exceptional or emergency cases<\/strong> until February 28, 2025<\/strong>, with HRMS updates required afterward.<\/li>\n<\/ul>\n
      \n

      2. Inclusion of Group D Employees<\/h2>\n
        \n
      • For the first time<\/strong>, Group D staff<\/strong> are being granted travel pass entitlements and Leave Travel Concession (LTC)<\/strong> benefits, including:\n
          \n
        • Family travel<\/li>\n
        • Allowable travel classes from Sleeper to AC (depending on entitlement)<\/li>\n<\/ul>\n<\/li>\n
        • A digital portal rollout<\/strong> commenced in early 2025, with full implementation expected by mid-2025.<\/li>\n<\/ul>\n
          \n

          3. Shortened Advance Reservation Period (ARP) & Validity Extensions<\/h2>\n
            \n
          • The ARP<\/strong> for passes like Privilege Pass, PRCP (Post-Retirement Complimentary Pass), Widow Pass, and PTOs has been reduced from 120 to 60 days<\/strong>.<\/li>\n
          • The validity of these passes will now be one month longer than the ARP<\/strong>, but not less than 4 months<\/strong>, even if the ARP is reduced further in the future.<\/li>\n<\/ul>\n
            \n

            4. Notional Pay-Level Upgrades for Running Staff<\/h2>\n
              \n
            • Under RBE No. 98\/2025<\/strong>, running staff (e.g., engine drivers, guards) now receive a notional increase in pay level<\/strong> strictly for pass and PTO entitlements\u2014without any actual salary change\u2014retroactive to January 1, 2025<\/strong>.<\/li>\n<\/ul>\n
              \n

              5. Continued Legacy Systems for Emergencies<\/h2>\n
                \n
              • Physical passes may still be issued in emergencies<\/strong> (e.g., system issues), but their issuance is subject to updating HRMS pass records for accountability.<\/li>\n<\/ul>\n
                \n

                Summary at a Glance<\/h3>\n\n\n\n\n\n\n\n\n\n
                Change<\/strong><\/th>\nDetails<\/strong><\/th>\n<\/tr>\n<\/thead>\n
                Digital Pass System<\/td>\nHRMS-based e\u2011Pass rollout; physical passes till Feb 28, 2025<\/td>\n<\/tr>\n
                Group D Inclusivity<\/td>\nFirst-time pass & LTC access for Group D employees<\/td>\n<\/tr>\n
                ARP & Validity Adjustment<\/td>\nARP shortened to 60 days; pass validity \u22654 months<\/td>\n<\/tr>\n
                Running Staff Pay Entitlement<\/td>\nNotional pay-level upgrade for pass privileges only<\/td>\n<\/tr>\n
                Emergency Provision<\/td>\nPhysical passes allowed in exceptional cases with HRMS update<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n
                \n

                Would you like help navigating the HRMS pass application, checking your eligibility based on pay-level, or understanding the new LTC process?<\/p>\n<\/div>\n","protected":false},"excerpt":{"rendered":"

                New Pass Rules for Railway Employees 2025 Railway Pass Rules 2025 What is railway pass? Rail Pass is a pass that covers the cost of train travel over a period or period of time. The first rail pass was issued in March 1959 as a Ural Pass. Because of its success, numerous other passes have […]<\/p>\n","protected":false},"author":102,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[52],"tags":[138],"class_list":["post-5325","post","type-post","status-publish","format-standard","hentry","category-railway-board-circular","tag-railway-employees-news"],"_links":{"self":[{"href":"https:\/\/www.reilsolar.com\/train\/wp-json\/wp\/v2\/posts\/5325","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.reilsolar.com\/train\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.reilsolar.com\/train\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.reilsolar.com\/train\/wp-json\/wp\/v2\/users\/102"}],"replies":[{"embeddable":true,"href":"https:\/\/www.reilsolar.com\/train\/wp-json\/wp\/v2\/comments?post=5325"}],"version-history":[{"count":0,"href":"https:\/\/www.reilsolar.com\/train\/wp-json\/wp\/v2\/posts\/5325\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.reilsolar.com\/train\/wp-json\/wp\/v2\/media?parent=5325"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.reilsolar.com\/train\/wp-json\/wp\/v2\/categories?post=5325"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.reilsolar.com\/train\/wp-json\/wp\/v2\/tags?post=5325"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}